CBSE SARAS 7.0 PDF:- Saras pdf
CBSE Extension of Affiliation (EOA) 2026: The Ultimate School Compliance Checklist
**By Naresh Sharma**
*CBSE Resource Person | Educational Leader | School Quality & Compliance Expert*
# CBSE Extension of Affiliation Checklist
Preparing for the **CBSE Extension of Affiliation (EOA)** requires systematic planning and documentation. This comprehensive checklist will help school management, principals, and administrative teams verify compliance before submitting the application or facing a CBSE inspection.
> **Tip:** Conduct an internal compliance audit using this checklist at least **twice a year** to ensure your school remains inspection-ready.
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# 1. Legal Documents
| ✔ | Document | Status |
| - | ---------------------------------------------- | ------ |
| ☐ | Trust/Society/Company Registration Certificate | |
| ☐ | Trust Deed / Memorandum of Association | |
| ☐ | PAN Card of Trust/Society | |
| ☐ | GST Certificate (if applicable) | |
| ☐ | Audited Financial Statements (Last 3 Years) | |
| ☐ | Income Tax Returns | |
| ☐ | Land Ownership / Lease Deed | |
| ☐ | Land Certificate from Competent Authority | |
| ☐ | Approved Building Plan | |
| ☐ | Building Stability Certificate | |
| ☐ | Valid Fire Safety Certificate | |
| ☐ | Safe Drinking Water Certificate | |
| ☐ | Sanitary/Fitness Certificate | |
| ☐ | Lift Safety Certificate (if applicable) | |
| ☐ | Electrical Safety Certificate | |
| ☐ | School Recognition Certificate | |
| ☐ | State Government NOC (where applicable) | |
---
# 2. CBSE Compliance Documents
| ✔ | Document | Status |
| - | -------------------------------------- | ------ |
| ☐ | CBSE Affiliation Letter | |
| ☐ | Latest Extension of Affiliation Letter | |
| ☐ | Mandatory Public Disclosure (MPD) | |
| ☐ | Updated OASIS Data | |
| ☐ | School Website Updated | |
| ☐ | Staff Details Uploaded | |
| ☐ | Infrastructure Details Uploaded | |
| ☐ | Fee Structure Uploaded | |
| ☐ | Academic Calendar Uploaded | |
---
# 3. School Administrative Records
| ✔ | Record | Status |
| - | --------------------------- | ------ |
| ☐ | Admission Register | |
| ☐ | Withdrawal Register | |
| ☐ | Student Attendance Register | |
| ☐ | Staff Attendance Register | |
| ☐ | Visitor Register | |
| ☐ | Stock Register | |
| ☐ | Library Register | |
| ☐ | Laboratory Stock Registers | |
| ☐ | Sports Stock Register | |
| ☐ | Asset Register | |
| ☐ | Leave Register | |
| ☐ | Salary Register | |
| ☐ | Fee Register | |
| ☐ | Employee Service Books | |
---
# 4. Staff Documents
| ✔ | Document | Status |
| - | -------------------------------------- | ------ |
| ☐ | Appointment Orders | |
| ☐ | Joining Reports | |
| ☐ | Educational Qualification Certificates | |
| ☐ | Experience Certificates | |
| ☐ | Aadhaar Copies | |
| ☐ | PAN Copies | |
| ☐ | EPF Records | |
| ☐ | ESI Records (if applicable) | |
| ☐ | Salary Bank Statements | |
| ☐ | Increment Orders | |
| ☐ | Performance Appraisal Records | |
---
# 5. Mandatory School Committees
| ✔ | Committee | Status |
| - | ---------------------------------------- | ------ |
| ☐ | School Management Committee (SMC) | |
| ☐ | Internal Complaints Committee (ICC/POSH) | |
| ☐ | Child Protection Committee | |
| ☐ | Anti-Bullying Committee | |
| ☐ | Discipline Committee | |
| ☐ | Examination Committee | |
| ☐ | Admission Committee | |
| ☐ | Purchase Committee | |
| ☐ | Health & Wellness Committee | |
| ☐ | Disaster Management Committee | |
| ☐ | Safety & Security Committee | |
| ☐ | Transport Committee | |
| ☐ | POCSO Committee | |
| ☐ | Inclusive Education Committee | |
| ☐ | Career Guidance Committee | |
---
# 6. Mandatory School Policies
| ✔ | Policy | Status |
| - | -------------------------- | ------ |
| ☐ | Child Protection Policy | |
| ☐ | POCSO Policy | |
| ☐ | Anti-Bullying Policy | |
| ☐ | Sexual Harassment Policy | |
| ☐ | Inclusive Education Policy | |
| ☐ | Disaster Management Plan | |
| ☐ | School Safety Policy | |
| ☐ | Admission Policy | |
| ☐ | Assessment Policy | |
| ☐ | Fee Policy | |
| ☐ | Leave Policy | |
| ☐ | Transport Policy | |
| ☐ | Grievance Redressal Policy | |
| ☐ | IT & Cyber Safety Policy | |
---
# 7. Academic Records
| ✔ | Record | Status |
| - | ------------------------- | ------ |
| ☐ | Lesson Plans | |
| ☐ | Annual Curriculum Plan | |
| ☐ | Teachers' Diaries | |
| ☐ | Timetable | |
| ☐ | Examination Records | |
| ☐ | Question Papers | |
| ☐ | Sample Answer Scripts | |
| ☐ | Result Analysis | |
| ☐ | Remedial Teaching Records | |
| ☐ | Enrichment Records | |
| ☐ | CCA Records | |
| ☐ | Club Activity Records | |
---
# 8. Student Records
| ✔ | Record | Status |
| - | --------------------- | ------ |
| ☐ | Admission Forms | |
| ☐ | Birth Certificates | |
| ☐ | Transfer Certificates | |
| ☐ | Bonafide Certificates | |
| ☐ | Health Records | |
| ☐ | Aadhaar Copies | |
| ☐ | Progress Cards | |
| ☐ | Attendance Records | |
---
# 9. Infrastructure Compliance
| ✔ | Facility | Status |
| - | ---------------------------- | ------ |
| ☐ | Classrooms | |
| ☐ | Science Laboratories | |
| ☐ | Computer Laboratory | |
| ☐ | Mathematics Laboratory | |
| ☐ | Library | |
| ☐ | Sports Facilities | |
| ☐ | CCTV Surveillance | |
| ☐ | Fire Extinguishers | |
| ☐ | First Aid Room | |
| ☐ | Safe Drinking Water Facility | |
| ☐ | Separate Toilets | |
| ☐ | Ramp & Inclusive Facilities | |
---
# 10. School Website Compliance
| ✔ | Mandatory Upload | Status |
| - | ------------------------------- | ------ |
| ☐ | Affiliation Letter | |
| ☐ | Recognition Certificate | |
| ☐ | NOC | |
| ☐ | Building Safety Certificate | |
| ☐ | Fire Safety Certificate | |
| ☐ | Water & Sanitation Certificates | |
| ☐ | Mandatory Public Disclosure | |
| ☐ | Staff Details | |
| ☐ | Fee Structure | |
| ☐ | Academic Calendar | |
| ☐ | Curriculum | |
| ☐ | Transfer Certificate Format | |
| ☐ | PTA Information | |
---
# 11. Inspection Readiness Checklist
| ✔ | Inspection Requirement | Status |
| - | ----------------------------------------- | ------ |
| ☐ | All Registers Updated | |
| ☐ | Committee Minutes Available | |
| ☐ | PTA Meeting Minutes | |
| ☐ | Staff Meeting Minutes | |
| ☐ | SMC Meeting Minutes | |
| ☐ | Laboratory Practical Records | |
| ☐ | Library Accession Register Updated | |
| ☐ | Stock Verification Completed | |
| ☐ | Display Boards Updated | |
| ☐ | Safety Signages Installed | |
| ☐ | Mock Safety Drills Conducted & Documented | |
---
# Final Self-Assessment
| Compliance Area | Complete (✓) | Pending (✗) |
| -------------------- | ------------ | ----------- |
| Legal Documents | | |
| CBSE Documents | | |
| School Records | | |
| Staff Documents | | |
| Mandatory Committees | | |
| School Policies | | |
| Academic Records | | |
| Student Records | | |
| Infrastructure | | |
| Website Compliance | | |
| Inspection Readiness | | |
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## Final Note
A successful **CBSE Extension of Affiliation** depends on continuous compliance rather than last-minute preparation. Schools should periodically review documents, renew statutory certificates before expiry, maintain updated records, and conduct internal audits. This checklist can serve as a practical tool for principals, school administrators, CBSE coordinators, and management teams to ensure readiness for inspections and maintain high standards of governance and quality education.
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